Parent Teacher Council » PTO Expense Reporting Guide

PTO Expense Reporting Guide

When You Make Your Purchases

  • Please be sure you have a tax-exempt form to use for all PTO purchases, as taxes paid cannot be reimbursed.  Tax-Exempt forms are available from the school office or if you're a committee chair please see your Google Docs folder.
  • If you plan to make purchases for your personal use at the same store, please set those items apart and pay for them in a separate transaction.
  • Save your original, itemized receipt.  Credit card receipts that only show the total amount charged, without detailing items purchased or taxes paid, cannot be accepted.
  • Unused items should be returned to the place of purchase for a refund before submitting for reimbursement.

Getting Reimbursed for Your Purchases

Please click on the Wilson PTO Expense Reporting Tab to download form contents. 

  • The expense report can be filled out on your computer, then printed, or can be printed out and filled in by hand.
  • Expenses must be submitted for reimbursement within 30 days of the event.
  • Please submit all expense forms in hard-copy with original, itemized receipts to the school, addressed to Michele Cunningham, PTO Treasurer.
  • Be sure to make a photocopy of your signed expense report and receipts for your records.


If you have any questions, contact Michele Cunningham, PTO Treasurer, at